Applying for graduation

When you fulfil all of the following requirements, you can apply for graduation from the PhD/doctoral programme by filling out the necessary form:

  • Successful completion of all compulsory and compulsory elective courses of the relevant curriculum
  • Successful completion of the public presentation at the Faculty
  • Approval of the intended doctoral project:
  • Approval of the annual progress reports
  • Successful completion of the public defence
  • Positive assessment of the doctoral thesis

If you would like to apply for graduation, please select the application form for your degree programme from the list below and e-mail the completed form to the StudiesServiceCenter (

Final oral examination (public defence)

With the positive assessment of the doctoral thesis and when all demands of the curriculum have been met a registration for the public defense is possible. This has to be done at the  StudyServiceCenter.

The public defense consists of a presentation of the central findings followed by a general discussion about the research subject with the examination commission. The exact procedure of the public defense (e.g. duration, mode of presentation etc.) varies departmet to department. We therefore recommend to visit public defenses at the respective faculty prior to the own defense.

Examination Commitee: 

Students are allowed to make a suggestion on the composition of the examination commitee, however  the final assembly is decided by the study programme coordinator. 

a. Co-authors are not eligible to be reviewers or members of the examination panel

b. the same holds true for potentially biased members of the faculty 

Administration & Deadlines

Students are being informed on the assessment of the thesis as soon as the review is handed in at the SSC. Right after the positive assessment of thesis, a registration to the defence is possible. 

The form "Registration for doctoral thesis defence" has to be handed in at the SSC at least 14 days before the planned defence date. (during officialy break

Please schedule the examination date together with your supervisors.  Make sure that the reviewers are available on the desired examination date as well.  Please notify the StudiesServiceCenter about the date of your final oral examination as soon as possible so that the SSC has enough time to announce it.
The SSC forwards the documents concerning your public defence to your supervisors’ departments or directly to them.  Following the successful completion of the public defence, the responsible department will send the examination record to the StudiesServiceCenter which will start finalising your graduation. The SSC will contact you as soon as they have finished processing your documents. You can then pick up your diploma documents.

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Defence online

The final oral examinations for PhD and doctorate can now be held digitally and are open to the faculty. For this purpose, an examination room will be set up on Moodle, as a Moodle course with an integrated video conferencing tool. All interested parties of the faculty have the possibility to register for the course via u:account in order to participate in the public presentation. A separate conference room is available to members of the examination senate for the non-public part of the examination. In the end, the grade is announced in the examination room.

Picking up your diploma documents

As soon as you have applied for graduation and the SSC has finalised your diploma documents, the Director of Studies will sign them.  You will then receive a notification that your documents have been finalised and that you can pick them up at the StudiesServiceCenter. Please do not forget to fill in the statistical datashett “UStat2 – Survey taken at study-related stays abroad” and bring along the confirmation to the StudiesServiceCenter.

You can pick up your diploma documents personally at the StudiesServiceCenter of the Faculty of Business, Economics and Statistics or have another person authorised in writing pick them up.

Graduation ceremony

Graduations are fittingly celebrated at the University of Vienna. For this purpose, the Conference and Event Management service unit of the University of Vienna organises undergraduate ceremonies and graduation ceremonies for graduates of master’s and PhD/doctoral programmes.
For additional information about graduation ceremonies, please refer to the website of the Conference and Event Management.